Google lets you create mailing lists called "groups" through Google Contacts and Gmail. When you send email to a group, the recipients normally see each other's email addresses, which can be a problem when you want to protect the privacy of the recipients, such as when emailing a company update to a set of clients. Making a group confidential depends not on how you create the group, but on how you send email to its members. Show
Want to send an email to undisclosed recipients? The undisclosed recipients feature keeps your email recipients’ details confidential by hiding them from your other email recipients. In this article, you’ll learn how to use the BCC field to send emails to undisclosed recipients. However, the BCC method has always had limitations. Here’s what we’ll cover:Use the links to jump to a specific section:
Here’s a breakdown of the terms I’ll be using in this article:
What Are Undisclosed Recipients?An undisclosed recipient is a recipient whose email address is only visible to the sender. How to Send an Email to Undisclosed Recipients in GmailSending an email to undisclosed recipients with the Gmail client is easy. But there’s a catch. Here’s a step-by-step guide on how to send an email to undisclosed recipients: Step 1 Step 2 For example, if your Gmail ID is [email protected], you must type Undisclosed recipients <[email protected]>. Why include your own email address as “Undisclosed recipients”? Why would someone address themselves in their own email, right? To avoid this, you conceal your email ID under a term like “Undisclosed recipients.” However, you can also use other terms. For example, if you’re emailing your book club members, you can type “Book Club Members” instead of “Undisclosed recipients,” and then include your own email address within brackets (<>). This is simply a form of email etiquette when you only have BCC recipients for your email. Note – You can also create a new contact titled “Undisclosed Recipients” in your address book and then type your Gmail address in its Email field. As it’s now a saved contact, it’s far easier to add it whenever you compose an email for undisclosed recipients. Step 3 In the BCC field that appears, type the email addresses of the recipients who will be hidden. You can separate multiple addresses by using a comma, adding a space, or pressing the enter key. Step 4 Note – When using Gmail for BCC recipients, Google adds a unique email header for each BCC recipient. This ensures that they only see their own address on receiving the message. Three Benefits of Using Undisclosed Recipients in Your Email1. Protects the Recipients’ PrivacyUsing the BCC feature to send your message can help maintain a recipient’s privacy. By including a recipient in the BCC line, their address remains hidden from all other recipients in the To, CC, and BCC fields. This makes it a good option for group emails, where you don’t want recipients to know who else was added to the email, or you don’t want to reveal the email addresses of individuals in the group. 2. Protects Your Recipients’ from Spammers/Email TrackersSending mass emails to recipients in the To and CC fields may inadvertently expose them to spammers and malware. How? If spammers find your mailing list, they can send spammy, malicious emails to these addresses and even track them. However, adding them as undisclosed recipients guards against this problem. As they’re only included in your BCC field, malware will find it harder to read their IDs. 3. Reduces the Possibility of Being Marked as JunkSometimes, spam filters deliver mail to a recipient’s junk folder if there are too many recipients in the To and CC fields. However, if you leave the To and CC field blank (by sending it to undisclosed recipients), you can bypass this risk. Three Problems with the Blind Copy Method1. Unintentional Reply AllA BCC’d recipient may click “Reply to All” instead of the “Reply” button when replying to your email. This can share their response to every address in the email chain resulting in:
2. Improper for Formal ConversationsRemember, even if your undisclosed recipients can’t see the details of other recipients on the BCC list, they’ll know that they weren’t the only ones added. This can create a bad impression or even a sense of suspicion among your undisclosed recipients. Why? They’ll be busy wondering about the identities of the other undisclosed recipients instead of focusing on your mail! You should avoid using this for formal conversations, as it could lead to decreased trust in your correspondence. 3. Can’t Add Individual Recipients’ NamesWhether it is used in Gmail, Microsoft Outlook, Yahoo Mail, iPhone Mail, or any other mail server, the BCC feature doesn’t let users personalize their emails. You can’t add a BCC recipient’s full name or reference their personal needs in your emails. The reason? That’s why undisclosed recipients often receive generic emails that don’t address their personal needs and preferences. While this protects their privacy, it can limit your chances of making a connection with them. Moreover, they may wonder why you hid their identity in the first place. A Simpler and More Professional Approach than BCC: GMassWhat Is GMass?GMass is a powerful mail merge program that makes it incredibly simple to send personalized emails to multiple recipients with your Gmail inbox. Its mass emailing features have made it a popular Chrome extension that’s used by businesses, individuals, and groups like clubs, schools, and churches to send emails to multiple recipients from their email account. If you’re looking to send bulk emails while protecting your recipients’ privacy, GMass can help you! Why You Should Use GMass for Your Email Sending Needs1. Quickly Add Tons of RecipientsSay you have a mailing list of 1,000 registered users of your product in Gmail. When composing your email, manually adding each recipient can be time-consuming and error-prone. For example, you may leave out an email address or mistakenly include someone else in your email. With GMass, this is no longer a problem.
2. Add Names and Further Personalization to Your EmailsYou can’t personalize an email for undisclosed recipients in your usual webmail client. You can only create and send a generic email to all of them. However, doing this can limit your chances of making a personal connection. Think about it. You can’t expect too many people to subscribe to your service if you don’t even mention their names, right? Luckily, GMass gives you a professional way to personalize your emails automatically. You can add personalization variables such as:
The values of these variables are automatically determined by GMass from the recipient’s email ID and other data. This way, you can personalize each email without manually doing a thing! GMass also provides you other personalization features like:
Click here for a complete guide on email personalization in Gmail. 3. Easy Email SchedulingGMass’s scheduling feature makes it incredibly easy to schedule your emails in advance. How does this help? Simply compose your email, decide when to send it, and GMass automatically sends it when the time arrives. You can enter a custom date and time or choose from a set of default times to schedule your emails. Scheduled emails can also easily be rescheduled from the Drafts folder. ConclusionUsing the BCC field to send emails to undisclosed recipients is risky, tedious, and ineffective. Why settle for it when you have excellent email marketing tools available in 2019? Smart email programs like GMass can quickly draft and send personalized emails to a large group of undisclosed recipients without compromising their privacy. Why not download the GMass mail merge extension and experience it yourself? In the meantime, why not check out the other articles on this blog for more tips, tricks, and rules about email sending? Ready to transform Gmail into an email marketing/cold email/mail merge tool? Only GMass packs
every email app into one tool — and brings it all into Gmail for you. Better emails. Tons of power. Easy to use. TRY GMASS FOR FREE Ajay is the founder of GMass and has been developing email sending software for 20 years. Love what you're reading? Get the latest email strategy and tips & stay in touch. How do you send an email to a group without showing all addresses Gmail?Click on the "BCC" field in the top section of the draft window. Also called blind carbon copy, you can input every recipient's email address into this Gmail field, divided by commas. Performing this step allows you to hide each address fully. Compose your message and press the "Send" button.
How do I send an email to a group not showing all recipients?To send emails to small groups where everybody knows each other, use the Cc field. Enter all of the addresses there, separated by commas. To hide addresses, use the Bcc field, just like the Cc field. No one will be able to see the addresses added in this field.
How do I create a mass email group in Gmail?How to Create a Group in Gmail. Visit Google Contacts.. Click “Contacts”, “Frequently contacted”, or “Directory”.. Select the contacts you want to include in your group.. Choose the “Label” icon and press “Create Label”.. Name your label and type your group's name in the recipients box to send an email to them.. How do I make a blind group email in Gmail?To send a message in Gmail with all email addresses hidden:. Select Compose in Gmail to start a new message. ... . In the To field, type Undisclosed recipients followed by your own email address within angle brackets. ... . Select Bcc. ... . Type the email addresses of all recipients in the Bcc field.. |