In a work environment, it’s imperative that you keep an organized inbox in order to maintain efficiency. A cluttered inbox can prove a rather huge pain, especially when you’re forced to scroll through mountains of older emails you may no longer need. At one time, those older emails may have served a purpose but have since turned into additional hurdles when looking for a specific email. An inbox filled with spam can really take away from your ability to manage your email library, and while there are plenty of ways to keep your email from getting on additional spam lists—we recommend sending your email anonymously—you still have to clear out the old spam messages that found their way into your inbox in the first place. Show To avoid a lot of time consumption I wouldn’t recommend attempting to delete all of your older emails manually. Instead, thanks to the help of filters, you’ll be able to get rid of those emails much faster. By creating a filter you can delete old messages based on a specified time frame. The only problem I can see with using filters is that they only apply to newly received messages. You can apply filters in the future to ensure the pileup doesn’t occur for a second time but what about those emails filling up your inbox now? Auto-Delete Old Emails in GmailThere are a few things to dive into when it comes to ridding yourself of those older, no longer necessary emails plaguing your Gmail inbox. I’ll go over how to set up your filters, apply them for future use, and how to get rid of all of the current old emails using the Gmail add-on, Email Studio. Setting Up Your FiltersFirst thing’s first, let’s set up your Filters. To begin:
When messages are deleted in Gmail, they don’t instantly vanish from existence. Instead, you can find them in your Trash folder. This means that those emails will still count against your overall data capacity. To rid them in their entirety, you can either wait for Gmail to auto-delete them after 30-days or delete them all now yourself. To perform the latter, click on the Trash folder and then click the link Empty Trash Now. Filter for Future Deletion (Re-application)The title of this article is dealing with automatic deletion. Unfortunately, filters cannot be triggered automatically. You will need to go back and once again apply the filter to your current inbox. To re-apply a filter:
Email StudioEmail Studio comes with a nifty feature that will automatically delete all of your older emails from a specified sender or those located in a specific folder. The built-in Auto-Purge feature will help keep your Gmail mailbox far more organized leading to a more efficient work environment. With Email Studio, you can archive and apply “Mark as Read” to all emails currently in your inbox that have been there for over three months. It also allows you to permanently remove all emails from your Trash and Spam folders automatically after two days. As an extra added bonus, the Auto-Purge includes an email unsubscribe feature that can help you easily remove your email address from any of those pesky newsletter mailing lists. There is also plenty more the add on is capable of but I feel that those already mentioned highlight exactly what we need for this article. The basic package is free to use but to get the most out of the product, a premium version is offered at a $29 annual price tag. The upgrade will allow you to create multiple sets of purge rules and includes an email scheduler, forwarder, and an auto-responder. Setup and Enable Auto-Purging in GmailObviously, the first thing you’ll need to do is download and install the Email Studio add-on. Once that has been achieved, you’ll be able to see the Email Studio icon off to the right sidebar when you open up any of your Gmail email messages. To use it:
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