How to select more than one email in outlook

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Tired of selecting all the emails in a folder one by one? Follow these steps to select them all in just a few clicks!

Outlook 2013

1. Open Outlook and right click over the Quick Access Toolbar. Click Customize Quick Access Toolbar.

2. When the Outlook Options dialog box opens, choose All Commands from the Choose commands drop-down menu. Scroll down and choose Select All, click Add, and click OK.

3. Open the folder that contains the emails you want to select.

4. Click on the first email in the folder and click the Select All button that you added to the Quick Access Toolbar. (You can also simply press Ctrl+A, eliminating the need to add the Select All button.)

5. Now you can mark the emails as "read" or "unread" or delete them entirely.

Outlook Web App

1. Open the Outlook Web App to the folder that contains the emails you want to select.

2. Click on the first email in the folder and press Ctrl+A. Outlook will only select whatever emails are currently visible in the folder, but you can expand the selection by clicking Select everything.

3. Now you can mark the emails as "read" or "unread" or delete them entirely.

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When your mail server indicates that your Outlook mailbox is full, or your mailboxes are so cluttered you can't find what you're looking for, it's probably time to do some serious cleaning. To help get rid of the junk while keeping what's important, you can take advantage of Outlook's sorting and grouping features to organize your messages in a way that makes it easier to delete several at a time.

Sort your messages by category to make it easier to select certain types of messages, such as messages from a particular sender or messages with a certain subject line. By default, Outlook displays your messages by date. To change the sorting category in Outlook 2013, click "By Date" at the top of your message list and select another category. In Outlook 2010, click "Arrange By."

Collapse the categories if you want to select entire categories of messages at a time. Right-click the header at the top of the first message and select "Collapse All Groups." Outlook hides the messages and displays only the group headers. If you sort your messages by sender, for example, Outlook displays a group header for each sender. You can then select the senders without having to select individual messages.

Use the "Ctrl-Click" method to select several individual messages or groups that may be scattered throughout a folder. Hold down the "Ctrl" key while clicking each message or group so that the others stay selected.

Use the "Shift-Click" method to select an entire range of messages or groups in a folder. To select the last 100 messages in your inbox, for example, click the first message in the range, and then hold down the "Shift" key while clicking the last message. If you already have other messages or groups selected, "Ctrl-Click" the first item instead of just clicking it.

About the Author

Alan Sembera began writing for local newspapers in Texas and Louisiana. His professional career includes stints as a computer tech, information editor and income tax preparer. Sembera now writes full time about business and technology. He holds a Bachelor of Arts in journalism from Texas A&M University.

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