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Sending emails to a group is more common in both our business and personal lives. You may use groups for your project team at work and your immediate family members at home. Creating an email group for a distribution list in Microsoft Outlook can save you a lot of time. Once the group is set up, you can just pop it into the email and contact several people with a single message. If you've never done this before, we're here to help. Here's how to create a group in Outlook for both Windows and Mac. Differences Between Contact Group, Contact List, Email Group, and Distribution ListsThere really is no difference between a contact group, contact list, email group, or distribution list when talking about Microsoft Outlook. The terms are used interchangeably. As a matter of fact, the Microsoft Office support site now offers up the term "Contact Group" as opposed to "Distribution List":
The Outlook application itself uses the terms Contact Group (Windows) and Contact List (Mac) on its ribbon, in its menus, and in its support documents. So, as we move through the steps below, those are the phrases you'll see most often. How to Create a Contact Group in Outlook on WindowsOpen Outlook on your Windows computer and prepare to create your contact group. If Outlook is stuck on loading profile, check out our linked troubleshooting guide and apply the fixes mentioned in it to proceed.
When you're done adding members to the group, click Save & Close from the ribbon. Compose an Outlook Group Email on WindowsAfter you create your email group in Outlook, you have a couple of methods for sending the members a message. You can send out emails directly from the Mail section, or you can access the People section, select the specific group and then send the email. We have outlined both the methods below. Proceed with the one you prefer. 1, Compose an Email From the Mail SectionIn the Mail section of Outlook, you can email that contact group you created by doing the following.
2. Compose an Email From the People SectionIf you are in the People section of Outlook, click the contact group in your list. Then, select the Mail icon and a new email will open with the group populated in the To field for you. From here, you can also take a step further and configure Microsoft Outlook for project management if you use Outlook for work on a daily basis. How to Create a Contact List in Outlook on MacOpen Outlook on your Mac and get ready to create your contact list.
New Contact List Button Grayed Out on Mac?If you are unable to click the New Contact List button in the ribbon of the People section, this is a simple fix.
Compose an Outlook Group Email on MacAfter you create your email group in Outlook, you have a couple of ways to send a message to them. 1. Compose an Email From the Mail SectionYou'll probably be in the Mail section of Outlook most often, so to email that distribution list you created, follow these steps.
2. Compose an Email From the People SectionIf you happen to be in the People section of Outlook, simply hover the mouse over the contact list and when you see the Email icon display, click it. A new email will open with that contact list in the To line, ready for you to compose your message. Speed Things Up With Outlook GroupsIf you send emails to the exact same people on a regular basis, creating a group can help you send messages in just a few clicks, saving quite a lot of time as a result. Creating a customized group might sound overwhelming at first, but once you create it by following the steps we have outlined above, you can spend your valuable time doing something more productive than sending out emails! How do I create a listserv email in Outlook?Create a distribution list. Create a distribution list by using names in the Address Book. On the File menu, point to New, and then click Distribution List. ... . Create a distribution list by copying names from an e-mail message. In the message that you want to copy the names from, select the names in the To or Cc box.. How do I create a listserv in Outlook 365?How to create a distribution list in Outlook Office 365. Launch the Outlook app launcher and navigate to the tab on the left of the screen.. Click on the People icon.. Click on New contact and select New group.. A new window will open. ... . Ensure the language for all notifications is correct. ... . When you're done, click Create.. How do I create a distribution list in Outlook 2022?Launch the app and click the People (Contacts) icon. Go to the Home tab and click New Contact Group in the ribbon. Give your group a Name at the top. Click Add Members in the ribbon and pick From Outlook Contacts or From Address Book (per your preference).
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